Careers at CASA
CASA of Central Texas is currently seeking to fill the following position:
Development Coordinator (Grant Writer)
See below for descriptions of position.
No phone calls please.
Submit resume email@example.com
We envision a world where every child thrives in a safe, stable and loving home. For 35 years, Court Appointed Special Advocates (CASA) of Central Texas has advocated for abused and neglected children in the courts, schools, and child welfare system by training and supporting community volunteers. In 2018, with 265 active volunteers serving as Guardians ad Litem, CASA was a voice for 597 children from Caldwell, Comal, Guadalupe and Hays Counties.
We are seeking a Development Coordinator for our grant writing functions, to identify prospective grant opportunities, conduct prospect research, contribute to a collaborative philanthropic environment, and ensure timely and meaningful reporting to our funders. This position collaborates with program staff, assembles, and submits grant applications, establishes and maintains personal contact and relationships with funders, conducts proposal research, and maintains a calendar of submission and report deadlines. Occasionally, evening, early morning, and weekend work is required. The position is based in San Marcos, TX.
If interested, please send current resume and cover letter referencing this position title to firstname.lastname@example.org
Regular, Full-time, Exempt
ESSENTIAL FUNCTIONS AND DUTIES
Coordinate the grant writing processes and activities, including developing proposals and writing funding applications to foundations, corporations, organizations (ex. United Way, Lions Club, Rotary), public/government (city, state, national, VOCA, OVAG), Texas CASA and National CASA.
Maintain a master database and calendar for tracking proposal due dates and report due dates for all sources of funding; ensure timely submission of letters of inquiry, proposal deadlines, and reports.
Develop, write content, organize data, assemble and submit grant proposals (letters, applications, budgets, presentations)
Ensure proposals are complete and accurate (objectives, narrative, budget, evaluation)
Be involved in on-site visits, make presentations to funders
Provide writing support for major donor and individual contribution letters
Coordinate with other staff to gather information, create narrative, and ensure approval for grant deliverables; circulate grant guidelines and government RFP’s with relevant internal leaders.
Work with Finance Director to create grant-related budgets.
Exercise initiative to collect and finalize program information for grant proposals and reports.
Follow up on outstanding proposals to ensure complete materials were received on time and in proper format.
Provide timely updates to foundations and additional information as needed.
Communicate upcoming deadlines to all necessary internal staff, including Program Director, Finance Director and others
Provide monthly reports to Development Director on status of proposals in progress and proposals pending.
Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental materials required for proposals.
Maintain very organized electronic and paper copy files for all grants.
Maintain status of income and projected income from all grant proposals.
Be involved in on-site visits, presentations and audits with funders.
Gather information from program and finance staff and write interim and final grant reports to foundations, government and other funders (quarterly, semi-annual and annual reports).
Submit reports to funders through required templates and report to development and leadership team on progress and success.
Establish and maintain personal contact and relationship with foundation contacts and program officers.
Maintain calendar to ensure timely submission of reports.
Attend and participate in Board activities as needed to assist with donor recognition.
Conduct prospect identification and research of private foundation, government, corporate, community and other sources.
Research grants, identify prospective new funding sources, present ideas to Development Director.
Provide innovative ideas and concepts that can be evaluated and implemented to secure new funding.
Maintain awareness of current and changing funder interests.
Identify new materials and opportunities for information regarding latest research, statistics and information on child abuse and neglect; incorporate into grant applications.
Evaluate and develop presentations and keep current on CASACT information.
Community Relations & Events:
Represent CASACT in community meetings and organizations
Along with the Development team, represent CASACT at donor meetings, coffees, fundraising events, special events and other presentations and activities.
Documenting, Evaluating, and Improving:
Provide analysis, develop materials and implement strategies to advance donor-centric practices
Document, track, and report numbers, demographics, activities and outcomes with timely and accurate data; highlighting contributions made
Attend CASACT volunteer trainings, volunteer recognition events and court hearings periodically.
Attend general staff meetings as needed.
Maintain confidentiality of CASACT clients, volunteers, staff and donors. Protect confidentiality by being aware of information in workspace and by being aware of persons who can hear confidential conversations. Utilize locking enclosures and “log off” computer.
In accordance with CASACT team philosophy, the person filling this position my occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.
QUALIFICATIONS AND SKILLS REQUIREMENTS
Bachelor degree in business, communications or other related field
2-3 years of non-profit development experience, or equivalent
Proven experience in preparing written proposals, successful grant writing
Demonstrated successful experience in researching grants and funding sources
Outstanding written, verbal and public speaking communication skills; ability to convey clear, structures, articulate, succinct and persuasive proposals; high attention to detail
Strong organizational skills, maintaining complete electronic and paper files
Strong time management skills, ability to work with strict, tight and multiple deadlines
Strong research and analytical skills using online databases, libraries and other sources to locate biographical, financial and philanthropic information on funders
Flexibility, patience, cooperation and collaboration to be a team member of a growing organization
Proficiency in MS Word, Excel, Adobe Pro, Canva
Experience with donor database preferred (Donor Perfect)
PHYSICAL ACTIVITIES AND WORK ENVIRONMENT
The Development Coordinator/Grant Writer will be involved in activities including but not limited to sitting, standing, bending, lifting, reaching and walking during working hours, primarily in an inside office environment. Daily, long periods of computer usage, computer applications, phone, printers and other standard office equipment. Navigating and driving personal vehicle.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar’; reading, writing and conversing in the English language.
Computers and Electronics — Knowledge of computer hardware and software, including applications and programming.
Typing — The ability effectively use a keyboard using finger strokes and touch.
Speaking — Talking to others to convey information effectively.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Coordination — Adjusting actions in relation to others’ actions.
Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.
Time Management — Managing one’s own time and the time of others.
Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Speech Clarity — The ability to speak clearly so others can understand you.
Speech Recognition — The ability to identify and understand the speech of another person.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Sitting — The ability to sit for prolonged periods, at a desk, in front of a computer screen.
One third of our staff were volunteers before they were hired on full-time, so you may consider volunteering with our program first. Learn more about becoming a volunteer here.